Posting Date

Overall focus includes initially serving as the key support person for the VP of National Markets and eventually as the Office Manager. Oversee administrative and service responsibilities in a manner that results in outstanding internal and external client relationships. Participate in market planning for the purpose of serving and growing client relationships.

Responsibilities and duties

1. Support for VP of National Markets will include, but not limited to:

- Monthly and weekly reporting

- Expense reimbursements for advisors/staff

- Organize meetings and events

- Handle travel arrangements and calendar

- Aid in tasks related to managing the National Market

2. Support tasks include:

- Prepare for and follow-up on client appointments as directed by advisors

- Utilize various software programs as needed to assist advisors in client appointment preparation and research (Client Relationship Management System (CRM), LaserApp, OnBase, Albridge, Straight Through Processing (STP), eMoney).

- Manage the CRM to help advisors provide proactive service to clients and to maintain data integrity

- Assist advisors in client management

- Manage clients required minimum distributions (RMD’s) from retirement accounts

- Identify administrative staff strengths and empower them in their positions. Monitor their job performance and set annual goals in coordination with managing Director

3. ProEquities Compliance and Licensing:

- Manage advisor activities related to OnBoard submissions for new investment business/account updates/advisor changes

- Manage AdTrax submissions for advisor-related activities

- Annual audit preparation

- Monitor advisor state licensing

4. Marketing:

- Manage quarterly campaigns for Toolkit and the Vine-receive material from marketing and submit through AdTrax for approval

- Produce query lists for marketing plans, bulk mailings, events and special projects

Qualifications

  1. Experience in office and administrative management.
  2. Service-oriented with ability to establish work schedules that best support financial advisors.
  3. Strong interpersonal skills, professional demeanor, organizational skills, problem-solving abilities, ability to train and coach others, and ability to maintain confidentiality.
  4. Excellent written and verbal communication skills, especially when communicating with clients and vendors.
  5. Meet the public with a professional appearance and courteous manner to project a positive image of Everence.
  6. A self-starter with the ability to handle multiple tasks and interruptions with efficiency and courtesy.
  7. Strong knowledge of PC-based software including Microsoft Office programs such as Word, Excel, and PowerPoint.
  8. Ability to learn the CRM, including database management and reports.
  9. Vision-oriented to continually look for improvements in work processes and opportunities for growth.
  10. Supervisory potential; previous supervisory experience helpful.
  11. Willingness and ability to obtain life and health license.

Supervision: Support staff in National Distribution

Schedule: This is a full-time position

Location: Corporate office – Goshen, Indiana

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