Posting Date

Responsibilities and duties

1. General administrative support for all departments:

  • Maintain calendars and schedule meetings
  • Coordinate travel arrangements
  • Plan/coordinate special department events as needed
  • Prepare meeting agenda, record and distribute minutes
  • Open and sort mail, faxes, etc.
  • Assist with filing
  • Assist with correspondence
  • Prepare and distribute various reports

2. Audit Committee

  • Assist in planning meetings and preparing board book

3. Actuaries

  • Assist in working with reinsurance contracts, amendments, etc.

4. External auditors

  • Serve as liaison and assist with coordination of on-site visits, letter and confirmation preparation, invoice coding, etc.

5. Marketing department

  • Process and code invoices
  • Coordinate marketing display and shipment to conferences and events
  • Assist in coordination of annual advocate event gifts and mailings

6. IT department

  • Assist with report preparation

7. Assist with other projects as assigned

Qualifications

Education

Associate degree in Accounting or Business, or equivalent experience required

Experience

At least three years’ experience working as an executive assistant or office manager required

Skills and abilities

1. Proven highly responsive service attitude and adaptability

2. Ability to represent executive leadership professionally; respecting confidentiality, relating positively to others, and exhibit passion for the Everence mission.

3. Proficient with various software packages, including but not limited to: (learn technology quickly)

  • Microsoft Office software - Word, Excel, PowerPoint, Access
  • Microsoft Access – must be able to maintain information and print reports
  • Report writing software – Crystal Reports, F9
  • Other data management software including OnBase – edocuments and online systems for credit cards and travel

4. Must possess self-motivation, initiative, sense of urgency, good judgment, accuracy with attention to detail, anticipate needs, and ability to manage multiple tasks and deadlines

5. Strong math, accounting, and analytical skills necessary

6. Excellent language and grammar skills necessary

Supervisory responsibilities

None

Schedule

Full-time

Location

Goshen, IN – Corporate Office

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